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Database Applications: Council Meetings |
| Client: |
District of Campbell River - Administration |
| Developed: |
January / February 2001 |
| Replaces: |
Word-template "copy-paste" system |
| Description: |
Creates agenda, minutes and follow-up for Council Meetings. The previous system required data entry / copying of the same or almost identical information repeatedly during various stages of the reporting system. The new system makes data entry a very simple and straight-forward process.
- Agenda stage:
- Create the outline for a new agenda with one button click.
- Adjust the headings and other constant text at any time.
- Enter and classify items one by one under the outline sections.
- Preview the agenda at any time. See exactly how it will look when it is printed.
- Print and distribute the agenda. Apply changes as needed.
- Minute stage:
- After the Council Meeting, convert the agenda to minutes with just one button click.
- Adjust the headings and other constant text if necessary.
- Add or change items, add resolution numbers, indicate the result.
- Preview the minutes at any time. See exactly how it will look when it is printed.
- Print and distribute the minutes. Apply changes as needed.
- Follow-up
- View it online or print it.
- View / print all or only certain items. Sort items.
- Change the status from "active" to "concluded" after finishing the task or mark it as "diary" for long-term assignments.
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| Input / Output: |
16 forms, 4 reports |
| Tools and languages: |
Access 97 / 2000 / 2002 |
Screenshots:
Main screen
Headings and constant text
Agenda items
Follow-up form
Support tables
Agenda
Minutes
Follow-up report
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